Logistics & Admin Assistant (Maternity Cover) NGO Job Oxfam

AI summary

Oxfam is hiring a Logistics & Admin Assistant (Maternity Cover) for a full-time role based in Nairobi, Kenya. The role involves coordinating deliveries, managing warehouse documentation, and supporting asset management. Experience in logistics coordination is required.

• Maternity cover position
• Based in Nairobi
• Full-time role
• Middle level
• Experience in logistics coordination required

Description

Home » Jobs In Kenya » Logistics Jobs In Kenya » Logistics & Admin Assistant (Maternity Cover) NGO Job Oxfam Job Title: Logistics & Admin Assistant (Maternity Cover) Date Posted: 21/07/2026 Job Type: Full Time Job Level: Middle Employer: Oxfam Industry: Logistics Salary: Open Location: Nairobi Country: Kenya Deadline: 27/07/2026 Summary: Logistics Jobs. Oxfam Jobs. Looking for an administration job in Kenya? Oxfam is hiring a Logistics & Admin Assistant (Maternity Cover) to organize the delivery and dispatch of all supplies as requested in a timely and cost-effective manner The role is based in Nairobi and experience in logistics coordination is required. Job Purpose The Logistics Admin Assistant plays a key role in performing administrative tasks to support delivery of a clearly defined work area within a unit, enabling those they support to be more effective Key Responsibiluties Goods storage: Organize the delivery and dispatch of all supplies as requested in a timely and cost-effective manner and according to Oxfam Policy on procurement and keeping in mind any donor requirements on procurement. Coordinate with the Procurement team on deliveries to be made and follow up on any outstanding deliveries from suppliers. Liaise with the warehouse officer at external warehouse facility on deliveries made and monthly stock takes. Process all deliveries in the Helios/D365 system, ensuring appropriate documentation accompanies deliveries. Coordinate and communicate with field/advocacy offices whenever dispatches are made and queries are raised. Process the timely payment of all goods delivered, in coordination with budget holders, procurement team and the finance department. Liaise with the Procurement Team to receive international cargo where applicable Conduct monthly stock takes of the items kept in the stores and prepare stock reconciliation reports. Prepare monthly stock reports and share with line manager and budget holders. Systematic filing of all warehouse documentation, periodic reports. Supervise casual/temporary staff called upon to assist in warehouse activities. Assets and Equipment: Ensure all assets procured are registered in the Helios/D365 system and tracked. Update the asset register monthly to reflect changes in asset movement. Arrange for and follow up on repairs and maintenance of assets and equipment. Conduct quarterly and year end (with Finance team) physical inventory and verification of assets. Ensure physical disposal of assets after approval, in conjunction with line manager and procurement/ Logistics team. Any other duties as may be assigned by Line manager How to Apply Click here to apply 🎯 Applying for This Job? Don’t Send a Generic CV. Don’t send the same CV to every job/employer. Have our recruitment team customize your CV to match the requirements of this specific job and improve your chances of getting an interview. Customise My CV For This Job . ⭐ 5-Star Reviews . Job Seeker Testimonials: Professionals Who Got Jobs Through Corporate Staffing Since 2011, Kenyan professionals have trusted Corporate Staffing Services to help them secure employment with leading employers in Kenya and beyond. Read testimonials from candidates who have experienced our recruitment process firsthand and successfully gotten hired through our recruitment services. You Could Be Our Next Success Story . Read How They Got Jobs Through Corporate Staffing GET A JOB FASTER! Applying for a Specific Job? Our recruiters will customise your CV to match the employer's requirements so you can get shortlisted. Customise My CV Used AI to Write Your CV but Not Getting Interviews? Get A FREE CV review and CV Upgrade, plus 3 months job search support from our recruitment team. Contact us today for Free CV Review Do You Have An Upcoming Interview? Get assistance from our experienced HR recruiters. Talk to our team for Interview Preparation & Coaching Browse Top Job Categories Accounting Jobs Administration Jobs Audit Jobs Banking Jobs Communication Jobs Credit Control Jobs Customer Service Jobs Director Jobs Driver Jobs Engineer Jobs Finance Jobs Graphic Designer Jobs Health & Safety Jobs Hotel Jobs Human Resource Jobs Information Technology Jobs Internships Jobs Journalism Jobs Legal Jobs Logistics Jobs Media Jobs NGO Jobs Procurement Jobs Public Relations Jobs Quality Control Jobs Quantity Surveyor Jobs Sales & Marketing Jobs Quantity Surveyor Jobs Technician Jobs Tours & Travel Jobs Employer Testimonials Trusted by Leading Employers In Kenya For Recruitment & HR Services. We have recruited for leading organisations in Kenya such as Safaricom Sacco, UN Women, Nivea, Weetabix, Kimfay, Superior Homes, Dominos Pizza. Since 2011 we have supported over 9,000 employers with our recruitment & HR solutions. Read thier experience with us below. Read Employer Testimonials A.I CV Not Getting You Interviews? A.I CV Not Getting You Interviews? Contact Us For Professional CV Review + 3 Months of Free Recruitment Support . Many professi